The Committee Team

Next Fair : 19th - 21st August 2025

Focusing on Internship Seekers
Venue: Dewan TAR, TAR UMT KL Campus

Commitment period: 16 June - 28 August 2025

Chairperson

Leads the entire committee, coordinates with staff/advisors, oversees planning and execution, and ensures all teams are aligned with the event's goal.

• Leads and oversees the entire committee and event.

• Acts as the main liaison between the committee and staff/advisors.

• Ensures all teams are aligned and working toward shared goals.

• Facilitates meetings and ensures deadlines are met.

• Handles high-level planning, problem-solving, and final approvals.

• Assigns and brief committees on schedule and team roles.

• Ensure well-being of all committee members

KEY CHARACTERISTICS: 

1. Coordination Skills

2. Empathetic

3. Leadership skills

4. Resilient and Adaptable

Vice Chairperson

Supports the Chairperson, coordinates with staff/advisors, handles inter-team coordination, steps in when the Chairperson is unavailable, and helps manage timelines and team progress.

• Assist chairperson on tasks

• Support decision making 

• Manage an effective communication within departments

• Liaise with advisors/student advisors

• Facilitate internal communication within departments

KEY CHARACTERISTICS: 

1. Coordination Skills

2. Resilient and Adaptable

3. Empathetic

4. Leadership skills

Treasurer

Handles the budget, expenses, and fund tracking. Works closely with other teams for budgeting proposals, purchases, and financial reporting.

• Prepare budget statement and accounts

• Ensure all departments follow the budget

• Expenses tracking

• Liaise with vendors (quotation acquisition, purchasing, logistics arrangement etc.)

• Facilitate internal communication within departments

KEY CHARACTERISTICS: 

1. Hands-on person

2. Systematic

3. Leadership skills

4. Attentive to details

Vice Secretary

Assists the Secretary and takes over duties when needed. Helps manage communication platforms and documentation.

• Documenting (meeting minutes, applications, paperwork, proposals)

• Assist chairperson in arranging meetings

• Preparing meeting agenda

• Facilitate internal communication within departments

KEY CHARACTERISTICS: 

1. Attentive to details

2. Leadership skills

3. Systematic

4. Hands-on person

Secretary

The voice representing the committee team. Manages documentation, meeting minutes, and internal communication. Organizes schedules, bookings, and helps ensure tasks are tracked and followed up. Plays an important role in stepping in for the Top Management whenever needed.

• Documenting (meeting minutes, applications, paperwork, proposals)

• Assist chairperson in arranging meetings

• Preparing meeting agenda

• Facilitate internal communication within departments

• Compiling event important statistics and data

KEY CHARACTERISTICS: 

1. Attentive to details

2. Hands-on person

3. Leadership skills

4. Systematic

Vice Treasurer (TBC)

Supports the Treasurer in managing funds and preparing financial documents. Can also take charge of smaller budget items or team-specific expenses.

• Help the Treasurer prepare the budget for the event.

• Research cost estimates for venues, booths, printing, refreshments, etc.

• Take over responsibilities if the Treasurer is unavailable.

• Be familiar with all financial documents and procedures.

KEY CHARACTERISTICS: 

1. Hands-on person

2. Systematic

3. Leadership skills

4. Attentive to details

Program Team

Plans the full event flow – from the opening ceremony to networking activities. Coordinates with all other teams to ensure smooth execution of the event timeline.

• Brainstorming and planning engaging activities/ games relating to the event

• Lucky draw events

• Soft skill/GA points qualifications

• Emcee during the event

• Launching ceremony

• PA System

• Handle formalities 

• Ensure all protocol (especially with VIPs or officials) is followed properly.

KEY CHARACTERISTICS: 

1. Creativity

2. Coordination Skills

3. Likes engaging with others

4. Hands-on person

Publicity & Public Relations Team

Manages outreach to students and the campus community. Promotes the event on and offline through posters, social media, booth promotions, and engagement campaigns.

• Strategy in promoting events

• Captions for social media posters

• Printing of signage or any other relevant materials

• Roving arrangements and schedule

• Briefing for roving for crews/helpers (a day earlier for roving)

• Frontliner during the actual day

• Focus on external communication with any third parties

KEY CHARACTERISTICS: 

1. Networking Savvy

2. Likes engaging with others

3. Creativity

4. Resilient and Adaptable

Business & Corporate Communications Team

Works under staff/advisor supervision to prepare professional communication materials (emails, proposals, reports). Selected members will also support in liaising with industry partners and handling follow-ups.

• Prepare sponsorship proposals or formal agreements if needed

• Seek for sponsorship (researching, negotiating etc.)

• Coordinate with the companies which provide sponsorships for logistic arrangement of items (In-kind sponsorship)

• Make sure sponsors get what was promised (e.g. booth setup, logo on materials, speaking slots).

• Coordinate with design/publicity to include sponsor logos and shoutouts.

• Send sponsors a thank-you note and post-event report (e.g. attendance, engagement, exposure).

• Maintain the relationship for future collaboration.

KEY CHARACTERISTICS: 

1. Networking Savvy

2. Coordination Skills

3. Likes engaging with others

Art & Design Team

Designs all visuals for the event – posters, banners, merch, social media content, and digital screens. Ideal for creative individuals with an eye for branding.

• Develop the event’s theme, color scheme, and overall aesthetic.

• Design the official logo, digital assets, and branding elements.

• Create posters, banners, flyers, and social media graphics.

• Ensure designs are consistent across all platforms and materials.

KEY CHARACTERISTICS: 

1. Creativity

2. Attention to Details

3. Passion 

Logistics & Operations Team

The backbone of the event! Manages venues, setup, equipment, supplies, and on-the-ground coordination during the fair days.

• Company vehicle parking arrangement

• Site management/Floor plan

• Security and safety

• Transportation of props, materials, equipment (signage, laptop)

• In charge of helpers welfare/well-being and responsibilities

• Plan signage placement and assist with crowd movement.

• Prevent bottlenecks and make sure areas like booths, entrances, and exits are accessible.

• Prepare for first-aid, fire safety, and other emergencies.

KEY CHARACTERISTICS: 

1. Coordination Skills

2. Resilient and Adaptable

3. Hands-on person

4. Systematic

Multimedia Team

Captures moments and creates content! Responsible for event photography, videography, highlights, reels, and behind-the-scenes documentation.

• Photo and video graphing (preparation to actual day)

• Run live video feeds, slideshows, or background visuals on screens during the event.

• Coordinate with the Programme and PA teams for smooth transitions and cue

• Produce promotional videos, teaser trailers, countdowns, or introduction reels.

• Help select and arrange background music for event vibes (e.g. upbeat songs during registration, softer music during talks).

• Work with the Programme and PA teams for music timing and mood-setting

KEY CHARACTERISTICS: 

1. Resilient and Adaptable

2. Creativity

3. Attention to Details